Smartsheet®

Definitive Pro and Smartsheet®

Definitive is a gold partner of Smartsheet. Together, Definitive Pro and Smartsheet provide a cutting-edge portfolio management and project management (PPM) solution.

Our PPM Solution

Definitive Pro® with Smartsheet® provides automated software support to all phases of project and portfolio management, from project intake and initiation to implementation and closeout.

CapabilityDescription
Project IntakeDefinitive Pro serves as a portal for the intake of new project requests. A custom template captures all the information the team needs to understand the business need.
Decision ModelingDefinitive Pro uses advanced tools and algorithms to allow leaders to define the criteria and measures to align projects with the goals of the organization. The Analytical Hierarchy Process is used to allow leaders to weigh in and formulate a decision model that can be used to evaluate all potential projects. Likewise, risk models can also be set up. This highly collaborative approach to decision modeling does not force agreement among everyone for every criterion but it does drive consensus for how the decision will be made. This is key to ensuring everyone understands and is satisfied with decision results.
Project ScoringDefinitive Pro provides a best-in-class capability to evaluate the benefit and risk of each project and juxtapose the results versus the lifecycle cost so they can be prioritized.
Cost vs. Benefit Business CaseDefinitive Pro provides a time-phased cost vs. benefit analysis. Includes a 5-year cost and benefit projection and the capability to discount out-year cash flows. It automatically calculates total cost (pre-project, project, and post-project), total benefits (revenue, cost reduction and cost avoidance) by year for a 5-year planning horizon.
AnalysisDefinitive Pro provides analytical tools to measure the consistency of judgments and degree of consensus that exists when scoring a project or making a decision. In addition, there are several standard charts that help the portfolio manager formulate recommendation that will maximize the return on investment.
VisualizationDefinitive Pro provides standard and custom charts and dashboards that allow users to visualize the project portfolio across the three primary dimensions (benefit, risk, and cost) to assess which projects make the most sense for the organization.
PrioritizationDefinitive Pro provide the capability to determine which projects best meet the strategic goals of the organization and fit within resources available. Each budget year can be handled as a separate portfolio, or the same portfolio can be used year over year with new projects being added and completed projects being removed.
OptimizationDefinitive Pro has an advanced optimization engine that can consider a budget and any number of other constraints to determine the best mix of projects to meet your goals and stay within your resources. The goal of the optimizer is to maximize benefit while minimizing risk and cost. It can do that across a range of budget points so that organizations can see where they are reaching diminishing returns as well.
Scenario PlanningDefinitive Pro allows users to plan and make portfolio investment decisions that are sensitive to uncertainty and changing conditions,
Project ManagementSmartsheet provides real-time tracking of all projects in the portfolio, with the key status metrics viewable in Definitive Pro to meet executive reporting needs. Once projects are approved and funded, they can be planned, executed, and controlled using Smartsheet.
Change ManagementDefinitive Pro provides the capability to manage changes to the portfolio using a change request management process. Change request types include adds, advances, consolidations, deferrals, re-baselines, removes, and renames.

What is Smartsheet?

Smartsheet is a software as a service (SaaS) offering for collaboration and work management, developed and marketed by Smartsheet Inc. It is used to assign tasks, track project progress, manage calendars, share documents, and manage other work, using a tabular user interface.